Government of Canada Scholarships

Once you know that you have been, or will be, nominated for an exchange, please submit your application documents to the relevant UAlberta Exchange Programs Coordinator as per the instructions and in time for the deadline given.

This step has 2 sets of instructions, one set for ELAP and SiCS and one set for SEED-2.

ELAP and SiCS INSTRUCTIONS:

Below is a list of the documents that need to be submitted.

Documents in a language other than English or French must be accompanied by a translation.  It does not need to be a certified or stamped translation, but it must be done by someone other than yourself who is proficient in both languages.  You MUST include BOTH the original document along with the translation together as one document attachment per supporting document type. Order doesn't matter which goes first.

1. Proof of Citizenship

• Copy of the candidate's passport photo page or national identity card with a photo and valid dates
• National identity cards  in a language other than English or French must be accompanied by a translation. See notes above about translations
• Documents not accepted as proof of citizenship are: driver’s license, permanent residence card, work permit, student card, health card, birth certificate or baptismal certificate
• Proof of citizenship provided must be from an eligible country.  See the top of this webpage for a list of all ELAP- and SiCS-eligible countries

2. Letter of Intent

• Maximum one page in length
• Dated within the last six months
• Explains the nature of studies or research to be undertaken
• Provides rationale for study in Canada and for the choice of institution, program and supervisor and how the proposed program of study or research will relate to their future career

3. Letter of Support from the Home Institution

• On official letterhead
• Maximum one page in length
• Dated within the last six months
• From the candidate's instructor, professor or international director
• Explains the nature of study or research to be undertaken in Canada and how the candidate and the home institution will benefit from this scholarship program
• Must include contact information for the person writing the letter so that UAlberta can verify applicant information as needed

4. Letter of Proof of Full-time Enrolment from the Home Institution

• On official letterhead
• Maximum one page in length
• Dated within the last six months
• Confirms that the candidate is currently enrolled in a full-time program
• Must include the phrase ‘full-time’ or it will not be accepted
• If they are unable to issue it in English or French, it must be accompanied by translation. See notes above about translations
• Copies of transcripts, a student card, or a letter of admission are not acceptable
• This letter is sometimes referred to by your home university as an Enrolment Certificate, or Proof of Studies, or Certificate of Enrollment, or Confirmation of Enrollment Letter

5. Privacy Notice Statement

• Click on the link immediately above to access the statement.
• Must be completed, signed and dated within the last 6 months.

6. Signed Declaration (coming soon)

• Must be signed and dated by applicant

7. Letter of Invitation from the Canadian supervisor

• You only need to submit a copy of this document if you are a graduate student who will be participating in the RSCH 900 course.
• Maximum one page in length
• Written and signed by UAlberta host professor (Canadian supervisor)
• On official UAlberta letterhead
• Dated within the last six months
• Should describe the nature and scope of the research collaboration with the student’s home institution
• Confirms their willingness to support and mentor the candidate during the research exchange period
• Explains how the Canadian institution, supervisor and peers will benefit from the exchange
• Attests to strengths of the prospective researcher and why they are a good fit for their research area
• The UAlberta host professor needs to provide this letter to the candidate on or before the UAlberta-specific deadline communicated to your home institution (NOT by any deadline you may see on the Government of Canada website).

8. A list of all of the courses you intend to take while on exchange

• It will be fine if the courses you end up taking while on exchange differ from those on the list.
• If you are a graduate student who will be participating in the RSCH 900 course then your “list” will indicate only that course.

9. A statement from you indicating that you agree to engage in full-time studies during your desired exchange at UAlberta

• This means that you must agree to register in at least 9 credits worth of courses per term - this is usually 3 courses per term

10. Information about the contact person responsible for the Government of Canada Scholarships at your home institution

• You must provide the Salutation, First and Last Name, Job Title, Department/Office, Phone Number, and Email Address of this person
• This person can be the person in your home institution's exchange office who informed you about the scholarship or the person in the same office who received notice of the scholarship from the UAlberta Exchange Programs Coordinator

11. A statement from you indicating the expected completion date for your degree (mm/yyyy).

SEED-2 INSTRUCTIONS:

To find out more about the application documents, please click on the name of the link to the Scholarships and Educational Exchanges for Development - Phase 2 (SEED-2) near the top of this webpage. Doing so will take you to the Government of Canada webpage with the detailed scholarship description. In the  “Application process” section you’ll find information about the required application documents in the subsection entitled, “Supporting documents" OR "Supporting documents" will be its own section under the "Application process" section.

You need to submit all documents listed on the Government of Canada website with the following exceptions:

1. You only need to submit a copy of the “Letter of invitation from the Canadian supervisor” if you are a graduate student who will be participating in the RSCH 900 course.
2. You do not need to submit "A ranking of applications" since it will be submitted by UAlberta to the Government of Canada on your behalf.

Furthermore, you will also need to include the following 4 items which the Government of Canada website does NOT mention:

1. A list all of the courses you intend to take while on exchange (and it will be fine if the courses you end up taking while on exchange differ from those on the list.)
2. A statement from you indicating that you agree to engage in full-time studies during your desired exchange at UAlberta (which means that you must register in at least 9 credits worth of courses per term - this is usually 3 courses per term)
3. Information (Salutation, First and Last Name, Job Title, Department/Office, Phone Number, Email Address) about the contact person responsible for the Government of Canada Scholarships at your home institution (this person can be the person in your home institution's exchange office who informed you about the scholarship or the person in the same office who received notice of the scholarship from the UAlberta Exchange Programs Coordinator)
4. A statement from you indicating the expected completion date for your degree (mm/yyyy).