Academic Programs
Approvals and actions required for off-campus activity and travel involving academic programs.
If you haven't already, please assess the overall risk level for your off-campus activity or travel before proceeding.
Required Approvals
- Risk level 1 (low):
- Graduate students travelling: Supervisor
- By definition undergraduates cannot be low risk
- Risk level 2 (medium):
- Graduate students travelling: Supervisor
- Undergraduate students travelling: Chair/Dean (Non Departmentalized Faculty - NDF) with Subject Matter Expert* review
- Risk level 3 (moderate):
- Graduate students travelling: Supervisor with Subject Matter Expert* review
- Undergraduate students travelling: Chair/Dean (Non Departmentalized Faculty - NDF) with Subject Matter Expert* review
- Risk level 4 (high):
- Graduate students travelling: Chair/Dean Chair/Dean (Non Departmentalized Faculty - NDF) with Subject Matter Expert* review
- Undergraduate students travelling: Dean with Subject Matter Expert* review
- Risk level 5 (extreme): Dean and Provost with Subject Matter Expert* input
*Subject Matter Expert (SME) may be any one of: Faculty Health and Safety Advisors; Health, Safety + Environment (HSE); Risk Management and Insurance; International Education and Enrolment.
Pre-travel Checklist
Risk level 1 (low)
Within Canada
- Follow program lead’s directions as required
- Complete the Checklist for Domestic Off-Campus Activity and Travel Involving Academic Programs
- Obtain all necessary approvals.
International Travel
- Follow International Education and Enrolment (IEE) process for international travel
- Obtain all necessary approvals.
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.
Risk levels 2-5 (medium to extreme)
Within Canada
- Follow the risk mitigation process as required by the unit offering the Academic Program
- Obtain necessary approvals.
International Travel
- Follow International Education and Enrolment (IEE) process for international travel
- Obtain necessary approvals.
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.