Campus & Community Recreation Programs
Approvals and actions required for off-campus activity and travel involving Campus & Community Recreation programs.
If you haven't already, please assess the overall risk level for your off-campus activity or travel before proceeding.
Required Approvals
- Risk level 1 (low): By definition, travel with undergraduate students cannot be low risk
- Risk level 2 (medium): Program Coordinator with Risk Management Executive review
- Risk level 3 (moderate): Program Coordinator, Team Lead, and with Risk Management Executive review
- Risk level 4 (high):
- Club Sports Programs assessed at a high risk level will not be approved. Instead, those activities will be directed towards CCR Adventure Programs.
- Adventure Programs are registered programs coordinated by CCR full-time staff and led by reputable 3rd-party organizations (not led by students). Adventure Programs will be approved by Program Coordinator(s), Team Lead, and Senior Manager, with Subject Matter Expert (SME) review. SME may be any one of: Faculty Health and Safety Advisors; Health, Safety + Environment (HSE); Risk Management and Insurance; International Education and Enrolment.
- Risk level 5 (extreme): Campus & Community Recreation Programs assessed at an extreme risk level will not be approved
Club Sports Programs Pre-travel Checklist
Risk level 1 (low)
Within Canada
- Follow the Club Sports Programs Travel Request form
- Follow the Travel section of the Club Sports Programs Handbook
- Obtain all necessary approvals
International Travel
- Follow the Club Sports Programs Travel Request form
- Follow the Travel section of the Club Sports Programs Handbook
- Obtain all necessary approvals
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.
Risk levels 2-4 (medium to high)
(All undergraduate students are at minimum a risk level 2)
Within Canada
- Follow the Club Sports Programs Travel Request form
- Follow the Travel section of the Club Sports Programs Handbook
- Obtain all necessary approvals
International Travel
- Follow the Club Sports Programs Travel Request form
- Follow the Travel section of the Club Sports Programs Handbook
- Follow International Education and Enrolment (IEE) process for international travel
- Obtain all necessary approvals
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.
Adventure Programs Pre-Travel Checklist
Risk level 1 (low)
Within Canada
- Follow the Travel section of the Adventure Programs Handbook
- Obtain all necessary approvals
International Travel
- Follow the Travel section of the Adventure Programs Handbook
- Obtain all necessary approvals
- Follow International Education and Enrolment (IEE) process for international travel
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.
Risk levels 2-4 (medium to high)
(All undergraduate students are at minimum a risk level 2)
Within Canada
- Follow the Travel section of the Adventure Programs Handbook
- Obtain all necessary approvals
International Travel
- Follow the Travel section of the Adventure Programs Handbook
- Follow International Education and Enrolment (IEE) process for international travel
- Obtain all necessary approvals
- Register in UGO. This will also register your travel with International SOS (ISOS).
- Download the International SOS (ISOS) Assistance App. It provides immediate updates on incidents or advisories, as well as a point of contact for security or health assistance in the event of an incident.